Indie Publishing

Scrivener Tips Pt. 4: Project Backups

I recently received a Twitter comment from someone regarding Scrivener and help with backups using Windows. I’m not entirely sure what the issue was but I’ll go ahead and address the subject today. Here are the basics with project backups for Scrivener:

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  1. Keep Scrivener up to date to minimize any issues with the software. To do this click on Help and then on Update Scrivener.

Scriv Proj Backup 01

 

  1. To manage where you backup your projects click on Tools and Choose Options:

Scriv Proj Backup 02

 

  1. Once the Options window opens click on Backup at the end of the menu on the left:

Scriv Proj Backup 03

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  1. Once you have the backup settings displayed you can click on the Choose button to change the default location of project backups. If you are not changing it but just want to know where the backups are location it is listed there also and you can click on the Open Backup Folder to view backups immediately.

Scriv Proj Backup 04

 

  1. You can also handle an individual backup from the project you have open. Click on File and hover your cursor at Backup to see the fly-out menu. Here you can choose to backup the current project to a specific location. You can force an immediate backup instead of when you close the project. You can also choose to exclude the project from automatic backups.

 

Scriv Proj Backup 05

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Options for Backup Locations

Here are a few thoughts about where to backup your Scrivener projects.

1. On your computer – you can choose to back them up on your computer. However, unless you are backup up the Scrivener backup folder using something else – software or external drive/cloud then you run the risk of losing data should your computer fail in some way.

2. On an external drive – you can backup directly to an external drive but this requires that you have the drive connected whenever you close Scrivener for automatic backups on close or when you manually backup your projects.

3. On the cloud – I have many of my projects located in my Dropbox folder so it is automatically synchronized on the cloud while my automatic backup runs to my computer. I also backup my Dropbox folder to and external drive.

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Project Recovery

To recover a project do the following:

1. Open your backup folder where you will notice that all the project backups are in .zip folders

2. Open the .zip folder for the project and date to which you want to recover.

3. You will see the .scriv folder for the project. Copy the folder to the appropriate work location or a restore folder of your choosing (WARNING: If you overwrite a current folder with a backup folder you may lose changes since the last backup). From any location you should be able to open the project by double clicking on the .scriv folder or using Scrivener to browse to and open the project folder.

For more details on Scrivener backups check the manual by clicking on Help and then Scrivener Manual – the subject is at Appendix B – Options, page 322, B9 – Backup.

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Are you in NaNoWriMo yet? If so, what are you doing to prepare? Please share your thoughts and ideas in the comments section.

To find out more about The Bow of Destiny, click over to one of these online retailers:

Amazon

  BarnesandNoble      Smashwords

ibooksdownload      Kobo

IMG_4154-EditAbout the Author

P. H. Solomon lives in the greater Birmingham, AL area where he strongly dislikes yard work and sanding the deck rail. However, he performs these duties to maintain a nice home for his loved ones as well as the family’s German Shepherds. In his spare time, P. H. rides herd as a Computer Whisperer on large computers called servers (harmonica not required). Additionally, he enjoys reading, running, most sports and fantasy football. Having a degree in Anthropology, he also has a wide array of more “serious” interests in addition to working regularly to hone his writing. The Bow of Destiny is his first novel-length title with more soon to come.

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Scrivener screenshots from my 2015 blog project.

Cover art commission from Christopher Rawlins

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Just as a note: I am not affiliated with Scrivener in any official capacity. For support questions, pricing and other concerns please contact the vendor. However, I am working on becoming an affiliate for Scrivener ads since I like the product so much. I’m not required to write about Scrivener to be an affiliate; I just like it that much. For more about my FTC statement see my sidebar.

 

Scrivener Tips Pt. 7: Elements For Your Document Template

A few weeks ago, I shared about using the document template feature of Scrivener. It allows you to create a template internal to your project with differing features and content so you can start writing more quickly without forgetting your commonly used elements for your documents. It makes the process of writing approachable.

But what should you include in a document template? How much should you include? What’s the benefit of this bit of work? Let’s take the last two questions first.

Scrivener Set As Template Folder

As to how much you should put into a document template, this depends on your needs. If you need a simple template with all the common formatting for your project then it’s a straightforward process. If the nature of your project requires more information then you should include that. For instance, with a blog or newsletter project (assuming you are using a year-long project for these), you can use the document template to include common content that appears in all your posts or newsletters.

As to the benefits, it’s a time-saver. You won’t waste time re-creating the same document conditions every time you start a new chapter, blog, newsletter, etc. Also, this template usage eliminates forgetting to include common content such as those used on blog posts and newsletters.

But what should you include in your Scrivener document template? Here are a some suggestions:

Scriv Tip 7 Doc temps1. You may want to create several templates depending on what your project is. As an example, I’m using a year-long project for my blog posts and newsletters so I may need multiple templates for these. This is especially true of my blog project where I develop different kinds of posts. I can make different templates for Scrivener posts, interview posts, serial posts and general category posts.

  1. Include your ending content for blog posts. Again, these may differ based on the type of post.
  2. Include introductory content. Again this may differ depending on usage but it sure helps you jump into writing without much worry with getting everything correct.

  3. Regarding formatting, do you have special formatting that will be used in your project several times? Then you should consider creating a template that incorporates this formatting. There’s nothing so time consuming than trying to re-create formatting to match earlier content. With the document template you can re-create that formatting by choosing to use the template.

Scrivener New From Template Cork

The main take-away is to include as much as necessary to simplify your writing process rather than get bogged down with unnecessary details. As I run across a repetition of form in projects I’m creating a new document template or adding necessities to existing ones. That way I will spend less time on continuity and complete my writing faster.

Book Cover Green Top & Bottom Cover - CopyHow can you use document templates in your Scrivener projects to streamline your writing? If you’re already using this feature, what elements of your writing do you include in your document templates? Please share your thoughts and ideas in the comments section.

To find out more about The Bow of Destiny, click over to one of these online retailers:

Amazon

  BarnesandNoble      Smashwords

ibooksdownload      Kobo

IMG_4154-EditAbout the Author

P. H. Solomon lives in the greater Birmingham, AL area where he strongly dislikes yard work and sanding the deck rail. However, he performs these duties to maintain a nice home for his loved ones as well as the family’s German Shepherds. In his spare time, P. H. rides herd as a Computer Whisperer on large computers called servers (harmonica not required). Additionally, he enjoys reading, running, most sports and fantasy football. Having a degree in Anthropology, he also has a wide array of more “serious” interests in addition to working regularly to hone his writing. The Bow of Destiny is his first novel-length title with more soon to come.

Sign-up to receive my free ebooks today.

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Screenshots from my blog project

Just as a note: I am not affliated with Scrivener in any official capacity. For support questions, pricing and other concerns please contact the vendor.

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This blog does not share personal information – including email addresses – with third parties nor do I store any information about your visit to this blog other than to analyze and optimize your content and reading experience through the use of cookies (which is a WordPress.com function and not mine).

You can turn off the use of cookies at any time by changing your specific browser settings.

I am not responsible for republished content from this blog on other blogs or websites without our permission.

 

Using Scrivener Collections For Editing

Scrivener is a powerful writing tool. I write about it weekly with tips and usage ideas. To read more of my posts click the Scrivener tag or category at the end of the page.

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In last week’s Scrivener post, I introduced the use of Collections as a multi-function tool. This week, I’d like to address the usage of this tool by focusing on my ongoing structural edit of my second novel, An Arrow Against the Wind.

First, let me define structural edit. This is the kind of editing where you might re-organize your draft so that flows better. It’s also the type of editing whereby you discover all the holes and inconsistencies within the draft and try to fill them. Another way of addressing the structure is to bring consistency to style as well as characterization, plot and other basic elements of the book.

Next let me describe the situation with my rough draft and how I’m approaching it. While writing An Arrow Against the Wind, I realized I had numerous holes to fill. This was due in large part to removing a sub-plot from the series to publish later as a parallel series. This left a need for more words for An Arrow Against the Wind. I’ve already made decisions about what needs to be added where.

My approach at this point, is to handle all the big structural issues of content. This means writing more in a number of places while I’ll handle style inconsistencies after the additions are completed. So at this point, I want to make a collection that includes all the planned additions and keeps something of a schedule at the same time – the latter so that I stay on-time for the first hand-over of the manuscript to the editor in a few months.

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For this Collection, all I need to do is choose all the empty documents that need content added and include them. So I highlighted the first chapter that needs more content and created the Collection using the instructions I mentioned from last week. I named it “Structural Edit – Additional Content”. From there I began to add all the empty documents that need work by clicking on the Binder tab in the Collection and right clicking on each targeted document and adding it from the context menu as pictured.

Adding to the collection

Adding to the collection

When finished, my collection looks like this:

Scriv Collection Added Folders

So now I have what I need to begin to set a schedule to complete each necessary document. I can assign a label and a status to each of these from the context menu – which is adding Scrivener meta-data. I chose to edit the standard status and label meta-data to fit my work. To do this go to either Label or Status to get a fly-out menu of available choices after right-clicking on a document. Choose edit and make your changes.

Scriv Collection Edit MD

First I edited the Labels to add deadline dates for each of the documents and assigned them successively to each one. Then I created a custom status for each category I need: “In Process”, “Overdue”, “Completed” and “Not Started”. I then set all the documents to the last one. Now I have my deadlines and can assign a status to each document as I progress, finally removing them from the collection once completed.

Scriv Collection Labels

Adding Labels

Scriv Collection Status Sched

Adding Status Schedule

So now my Collection is complete. I can choose to view only the Binder by toggling off the Collection (Ctrl+Shift+9) or clicking View, slide to Collections for the menu and click Collection. To toggle the Binder on go to the same menu and click Binder. To go back into my collection, I can use the same menu and click on the named Collection where it appears in the list below Binder – in this case I only have one Collection (though I’ll have several over the next several weeks).

Collection View

And that’s how I’m using Collections in Scrivener to begin editing An Arrow Against the Wind. Next week I’ll add another collection for my structural edit encompassing stylistic changes. After that, I’ll proceed onto other uses for Collections in my editing.

Have you tried using Collections yet in Scrivener? Please share your thoughts and ideas in the comments section. I’d also love to connect with you over social media so check my Contact page for that information.

To find out more about The Bow of Destiny, click over to one of these online retailers:

Amazon

  BarnesandNoble      Smashwords

ibooksdownload      Kobo

IMG_4154-EditAbout the Author

P. H. Solomon lives in the greater Birmingham, AL area where he strongly dislikes yard work and sanding the deck rail. However, he performs these duties to maintain a nice home for his loved ones as well as the family’s German Shepherds. In his spare time, P. H. rides herd as a Computer Whisperer on large computers called servers (harmonica not required). Additionally, he enjoys reading, running, most sports and fantasy football. Having a degree in Anthropology, he also has a wide array of more “serious” interests in addition to working regularly to hone his writing. The Bow of Destiny is his first novel-length title with more soon to come.

Sign-up to receive my free ebooks today.

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Privacy Policy

This blog does not share personal information – including email addresses – with third parties nor do I store any information about your visit to this blog other than to analyze and optimize your content and reading experience through the use of cookies (which is a WordPress.com function and not mine).

You can turn off the use of cookies at any time by changing your specific browser settings.

I am not responsible for republished content from this blog on other blogs or websites without our permission.

This privacy policy is subject to change without notice and was last updated on July 2nd, 2015. If you have any questions feel free to contact me directly here: ph at phsolomon.com (replace the “at” with @, it’s written that way to avoid spammers).